Here’s an HTML formatted agenda template for a finance committee meeting, with explanations: “`html

Finance Committee Meeting Agenda

Date: [Date of Meeting]

Time: [Time of Meeting]

Location: [Meeting Location/Virtual Link]

Committee Chair: [Name of Chair]

Attendees: [List of expected attendees – Name, Title]

I. Opening (5 minutes)

Call to Order: (Chair announces the meeting is officially beginning)
Roll Call: (Secretary confirms attendance)
Approval of Minutes from Previous Meeting: (Review and approve minutes from the last meeting. Include link to minutes document.)
- Motion to Approve: [Name]
- Second: [Name]

II. Financial Reports (20 minutes)

Treasurer’s Report: (Overview of current financial standing, including cash balance, income, and expenses.)

Key highlights: [Brief summary points]
Q&A

Budget vs. Actual Report: (Comparison of budgeted amounts versus actual spending to date. Identify any significant variances.)

Explanation of variances: [Detailed explanation of budget overages or savings]
Q&A

Investment Portfolio Review: (Review performance of investment portfolio, asset allocation, and compliance with investment policy. This section is applicable if the organization has an investment portfolio.)

Performance highlights: [Key performance indicators]
Asset allocation discussion: [Current allocation and suggested changes]
Q&A

III. Old Business (15 minutes)

[Specific Item 1]: (Follow-up discussion on a previously discussed item, such as a pending grant application or unresolved budget issue.)

Background: [Brief recap of previous discussion]
Current status: [Update on progress]
Action required: [Specific actions needed from the committee]

[Specific Item 2]: (Another follow-up item)

Background: [Brief recap of previous discussion]
Current status: [Update on progress]
Action required: [Specific actions needed from the committee]

IV. New Business (20 minutes)

[Specific Item 1]: (Introduction of a new financial matter, such as a proposed budget amendment, a new fundraising initiative, or a major capital expenditure.)

Presentation: [Presenter Name, Brief Description]
Discussion
Potential Action/Vote

[Specific Item 2]: (Another new item for consideration)

Presentation: [Presenter Name, Brief Description]
Discussion
Potential Action/Vote

V. Adjournment (5 minutes)

Next Meeting Date: [Proposed date and time]
Motion to Adjourn: [Name]
Second: [Name]

Note: This agenda is a template and should be customized to reflect the specific needs and priorities of the Finance Committee.

“` **Explanation of Sections:** * **Heading Information:** Clearly identifies the meeting details for easy reference. * **Opening:** Sets the stage for the meeting, ensuring proper procedure and documentation. * **Financial Reports:** Provides a regular overview of the organization’s financial health. Key reports are included, which can be modified to suit specific reporting needs. * **Old Business:** Addresses outstanding items from previous meetings, ensuring follow-through and resolution. * **New Business:** Introduces new financial matters requiring discussion and potential action. * **Adjournment:** Officially concludes the meeting and sets the date for the next meeting. **Key Considerations:** * **Time Allocation:** Allocate sufficient time for each agenda item based on its complexity and importance. * **Action Items:** Clearly identify any actions required from the committee and assign responsibility. * **Supporting Documents:** Provide relevant documents (financial reports, budget proposals, etc.) to committee members in advance of the meeting to allow for thorough review. * **Flexibility:** Be prepared to adjust the agenda as needed to address urgent or unexpected issues. * **Minutes:** Accurate and detailed minutes should be recorded to document decisions and action items. * **Distribution:** Distribute the agenda to committee members well in advance of the meeting. This template provides a solid foundation for conducting effective and productive finance committee meetings. Remember to tailor it to your organization’s specific circumstances.